Agenda: Park Board: July 16, 2007, 6PM

Ed.note: I did not get this in time for the meeting, but publish it so readers can see the costs cited; )

City of Evansville, Wisconsin

Park and Recreation Board Regular Monthly Meeting

Evansville City Hall Council Chambers

Monday, July 16, 2007 6:00 PM

AGENDA

1. Call to Order & Roll Call.

2. Motion to waive reading minutes of June, 2007 PRB meeting & approve as printed.

3. Possible changes to agenda: motion to approve changes, if necessary.

4. Citizen appearances other than agenda items.

5. ECP July 4th Report, if any

6. SOLE Committee Report.

7. Skate Park Report, if any

8. Chair’s report on actions of City Committees & Common Council on items of interest to PRB.

a. Public Works committee action on SOLE letter of June 2007 requesting appropriation of funds for Lake Leota restoration.

b. Chair’s presentation to Finance Committee on July 9, 2007, and Common Council July 10, 2007.

9. Discussion of Dry Stone Conservancy’s report re: stone retaining walls along Allen Creek. Possible motion to schedule training workshop and allocate previously unallocated funds already budgeted in 2007 to pay for it.

10. Reports/Updates on pending park projects and maintenance: Park Maintenance Supervisor Ray Anderson

a. Lake Leota Park – re-roofing of Boy Scout house. Cost of fencing and gate at skate park. Installation of remaining equipment (grind rail) at skate park.

b. Franklin Park – progress on plans for shelter and landscaping. Possible motion to request construction drawings from Destree Architects of proposed shelter at a cost of about $1,500. Possible motion to issue a request for bids, based on construction drawings, to construct the shelter.

c. Countryside Park – status of bath/shelter.

d. West Side Park – condition of seeded soccer fields.

e. other projects, if any.

11. Aquatic Report: Aquatic Director Rick Hamacher

a. Pool and pool store operations

b. Report on final cost of solar panel installation, phase 2.

c. Status of low-income passes; resolution of different qualification standards

d. other projects, if any

12. Old Business.

a. Discussion of 2008 Capital Budget relative to PRB 5-year plan for capital spending.

b. Motion to request that City Council include the following items in the 2008 Capital Budget and 5-year Capital Spending plan: (Amendments to this motion are welcome.)

Parks Projects
Year Project Cost Estimate Source of Funds
2008 Construction of Road and Parking Lot in West Side Park $90,000 Fees in lieu of Parkland Dedication
Installation of Playground equipment in West Side Park $65,000 Fees in lieu of Parkland Dedication
Purchase of land for Dog Park $25,000 General Fund - Capital
Funds to be allocated in 2008 $20,000 General Fund - Capital
Tree planting and maintenance in Lake Leota Park $5,000 General Fund - Capital

Future projects
2009 Dredging of Lake Leota and shoreline restoration 2,000,000 Gen Ob. Borrowing
West Side Park - Maintenance Shed $75,000
West Side Park - Shelter and Restrooms $200,000
West Side Park - Landscaping $60,000
Tree planting and maintenance in Lake Leota Park $5,000 General Fund - Capital

2010 Tree planting and maintenance in Lake Leota Park $5,000 General Fund - Capital
West Side Park - Baseball field, tennis and basketball courts $320,000

2011 West-Side Park - Install exit to off Porter Road & complete road $100,000
Tree planting and maintenance in Lake Leota Park $5,000 General Fund - Capital
New Equipment in Skate Park $20,000 General Fund - Capital

2012 Unallocated $50,000 General Fund - Capital



Public Works Projects
Year Project Cost Source of Funds
2008 Repairs to Allen Creek Retaining Walls for Safety TBD General Fund-capital

2009 Repairs to Allen Creek Retaining Walls

2010 Complete Repairs to Allen Creek Retaining Walls
Re-pave roads in Leota Park after Lake restored.

2011 Complete Re-paving roads in Leota Park.
Repair/restore stone-work on Leota Park Buildings.

13. New Business

a. Discussion of role of Park and Recreation Board in moving forward on the question of the next steps for dealing with Lake Leota.

b. Motion to recommend that City Council amend the 2007 Budget to hire Foth up to a cost of $50,000 to undertake a design engineering study as soon as possible of the costs to dredge Lake Leota to a depth sufficient to maintain a viable lake for 50 years.

c. Motion to recommend that City Council authorize City staff to apply to the Wisconsin DNR for a permit to dredge Lake Leota to a depth sufficient to maintain a viable lake for 50 years, beginning in 2009, and to pay the costs of the application by amending the 2007 Budget if necessary.

d. initial discussion of possibility of purchase of a 3.7 acre parcel just outside the city limits on South Second Street in the Town of Union for use as a dog park, based on a recent letter from the City Administrator to the property’s owner.

14. Motion to Adjourn.